SCANNER INDEXER

The Patient Financial Services Scanner/Indexer is responsible for the accurate and timely scanning and indexing of patient accounting documents. This role ensures the proper management and organization of electronic and paper documentation within the department and demonstrates flexibility with assignments within professional scope/duties/licensure. The Scanner/Indexer also performs other patient account duties as assigned, contributing to the overall efficiency of the Patient Financial Services team.

Essential Duties

Document Scanning and Indexing:

• Accurately scan and index patient accounting documents into the electronic health record (EHR) system.
• Ensure timely and correct splitting and segmenting of multi-patient documents to maintain clarity and organization.

Mail Management:

• Open and distribute all department mail appropriately, ensuring that documents are directed to the correct personnel or system.

File Management:

• Maintain proper organization of paper documentation, including preparing documents for shredding.
• Manage electronic and physical file storage to support easy retrieval and compliance with records management policies.

Bank Image and Deposit Posting:

• Timely transmit bank image and deposit posting batches into the EHR system to ensure accurate financial records.

Other Duties:

• Perform additional duties and special projects as assigned to support the Patient Financial Services team.

Non-essential Duties

• Assist with various administrative tasks and special projects as needed.
• Support other team members with document management and scanning-related inquiries.

Preferred Experience

• Experience with scanning and indexing documents is preferred but not required.
• Ability to work independently and efficiently manage time and tasks.

Required Licensure/Education

• High school graduate or equivalent

Preferred Education

• Excellent guest relation skills, including verbal and written communication.
• Proficient in Microsoft.
• Proficient PC and keyboarding skills.
• Strong mathematical skills to handle document and data processing accurately

Employee Health Requirements

Exposure/Sensory Requirements:

Exposure to: 

• Chemicals: None 
• Video Display Terminals: Extreme 
• Blood and Body Fluids: None 
• TB or Airborne Pathogens: None. 

Sensory requirements (speech, vision, smell, hearing, touch): 

• Speech: Needed for presentations/training, telephone communication, facilitate meetings. 
• Vision: Needed to read memos and literature. 
• Smell: N/A 
• Hearing: Needed for telephone communications, meetings, and listening to employee concerns. 
• Touch: Need to write, do computer entry, filing. 

Activity/Lifting Requirements 

Percentage of time during the normal workday the employee is required to: 

• Sit: 85% 
• Twist: 0% 
• Stand: 5% 
• Crawl: 0% 
• Walk: 5% 
• Kneel: 0% 
• Lift: 2% 
• Drive: 0% 
• Squat: 1% 
• Climb: 0% 
• Bend: 1% 
• Reach above shoulders: 1% 

The weight required to be lifted each normal workday according to the continuum described below: 

• Up to 10 lbs: Occasionally 
• Up to 20 lbs: Occasionally 
• Up to 35 lbs: Not Required 
• Up to 50 lbs: Not Required 
• Up to 75 lbs: Not Required 
• Up to 100 lbs: Not Required 
• Over 100 lbs: Not Required 

Describe and explain the lifting and carrying requirements. (Example: the distance material is carried; how high material is lifted, etc.): Lifting is not usually required. 

Maximum consecutive time (minutes) during the normal workday for each activity: 

• Sit: 408 
• Twist: 0 
• Stand: 24 
• Crawl: 0 
• Walk: 24 
• Kneel:0 
• Lift: 9 
• Drive: 0 
• Squat: 8 
• Climb: 0 
• Bend: 8 
• Reach above shoulders: 4 

Repetitive use of hands (Frequency indicated): 

• Simple grasp up to 10 lbs. Normal weight: 5- 10# frequent 
• Pushing & pulling Normal weight: 
• Fine Manipulation: Terminal entry, calculator. 

Repetitive use of foot or feet in operating machine control: None 

Environmental Factors &Special Hazards 

• Environmental Factors (Time Spent): 
• Inside hours: 40 
• Outside hours : 0 
• Temperature: Normal Range
• Lighting: Average 
• Noise levels: Average 
• Humidity: Normal Range 
• Atmosphere: Dust &Poor Ventilation 

Special Hazards: None 

Protective Clothing Required: None